Members Data Privacy Policy

Introduction

This data privacy policy sets out how we use and protect any information that you give to us when you become a member of Clontarf Hockey Club.

We are committed to ensuring that your personal data is protected and in no circumstances will we release your personal information to any third parties without your prior consent. When you complete an application form to join Clontarf Hockey Club certain personal information is collected from you (for example: your name, email address, gender, date of birth, type of membership sought, etc.). You can be assured that this information will only be used in accordance with this data privacy statement.

The data we hold on you

We require the following information in order to administer your membership and for the day to day operations of Clontarf Hockey Club. This information will be held on our systems which are managed by dedicated 3rd party providers for the duration of your membership.

Name – First and Surname
Address
Gender
Mobile Phone Number.
Email Address.
Date of Birth
Membership Category
Medical Disclosure (Allergies, Epilepsy, Diabetes, Heart Conditions, Special Needs etc)
Emergency Contact Name
Emergency Contact Mobile
Emergency Contact Relationship

This information will be held on our systems for the duration of your membership and up to a period of 24 months following the date to which you cease to be a member. To note, we do not record any member bank details or Credit Card Details on our systems at any stage, nor does our website or linked sites collect cookie related data. Refer to the cookie privacy policy on our website for further information.

The purposes for which we use your data

Internal record keeping.
Sending subscription notices to you.
Recording financial transactions regarding your subscription fee.
Contacting you with relevant club correspondence.
Maintaining a record of any teams you play on.
Providing your contact details within the annual club diary and upon receipt of ad-hoc requests received from persons confirmed as being an existing member for the purposes of that person contacting you from time to time.

Children may not provide any personal information (including name, email address, phone number or any other information that others could contact them directly) without verifiable parental consent. We do not knowingly collect personal information from anyone under the age of 18 or knowingly allow such persons to register for membership with us without having obtained verifiable parental consent through the application form submitted.

Your rights in relation to your data

Right to be informed – ensures that all members are informed of any personal identifiable information being collected by the club on its members before said data is gathered
Right to erasure – allows members to request personal data concerning him or her to be erased within a month of notification.
Portability – extends members the right to receive personal data in an electronic format or transmit it to another controller (hockey club) without hindrance.
Subject access request – provides members with the right to obtain an electronic copy of any information recorded by the club relating to them.
Objection to automated processing (incl. Profiling) – members have the right not to be subject to a decision based solely on automated processing. Processing is “automated” where it is carried out without human intervention and where it produces legal effects or significantly affects you.
Rectification – members have the right to have personal data rectified where the data held by the club is incomplete or no longer accurate.
The right to withdraw consent – extends members the right to opt out of marketing and non-essential club communications.
We take your privacy seriously and all such information is held on secure servers with the appropriate security software. Clontarf Club complies with all applicable Data Protection Regulations. We may change this policy from time to time by updating this policy and will notify you accordingly.

If any members have any questions in relation to this privacy policy, please contact our Club Secretary..

This policy is effective from 14th November 2018.

Under the General Data Protection Regulation, you have the right to complain to the Office of the Data Protection Commissioner (ODPC) if you think there is a problem relating to the way your data is being handled.